Records Management
Every organisation, whether privately held, publicly traded, or
not-for-profit, needs a disciplined approach to record keeping.
Proper records management is vital to an
organisation's knowledge management, legal defense, and regulatory
compliance.
Microsoft
Office SharePoint Server 2007 introduces a new set of
features for creating and supporting formal records
management capabilities in your organisation.
Policy and Auditing
The Policy and
Auditing features
of SharePoint
2007 include content-type and policy-based document
retention and expiration schedules, auditing and reporting of
policy-based actions, support for labeling and bar-coding without
physically modifying a document and integrated Windows Rights
Management Services.
Records Repository
The core of the
records management implementation
in SharePoint
2007 is a stable, scalable and efficient repository
built on Windows SharePoint Services.
The Records Repository
in SharePoint 2007
includes several important features such as the information
management policies that consistently and uniformly enforce
the labelling, auditing and expiration of records and a records
vault with capabilities that help ensure the integrity of files
stored in the repository.
You will be able to consistently and uniformly enforce the
labelling, auditing and expiration of records with
information management policies. The hold capabilities
make it possible for IT, lawyers and records managers to apply one
or more holds that suspend the records management policies on items
to help ensure that they remain unchanged during litigation, audits
or other investigations.
The Records Collection Interface helps employees and automated
systems easily submit content to a records repository supporting
"write only" access without requiring direct access to the records
in the repository. Record routing enables automated routing of
content to its proper location within the records
management system, based on its content type.
E-mail Content as Records
SharePoint 2007
records management features include the ability for
providing consistent, policy-based solutions for managing e-mail
content across Microsoft Office Outlook® 2007, Microsoft Exchange
Server 2007, and SharePoint 2007.
Learn more about SharePoint 2007 and Web Content
Management