Document Management

Content and Code work with you to deliver a well-designed document management system that promotes finding and sharing information easily. Our expertise means that content will be organised in a logical way and will promote knowledge management. Our document management solution also helps your organisation meet its legal responsibilities. We provide customised features at each stage of a document's life cycle, from template creation to access permission, reviewing, publishing and ultimately searching and finding the relevant information.

Access Permissions
Control access to particular folders based on a user's position or tasks. 'Single Sign On' access automatically sets the permissions assigned to different content authors and readers. SharePoint Portal Server can control access to a document according to a user's individual access rights, their department or their manager to ensure that sensitive data is kept confidential.

Approval Routing
When approval routing is assigned, it will ensure that a document is properly reviewed by an 'approver' before it is published. Approvers are notified by e-mail notification that a document requires review, and can quickly approve, reject or edit a document.

Automatic Document Publishing
SharePoint Portal Server simplifies document publishing by enabling authors to publish a document each time it is checked into the document library. Additionally, a document's author can check in working drafts and then choose when to publish a 'public' draft of the document and make it available to other users.

Information Management
Without a dedicated document management system, workflow practices tend to be inconsistently applied across an organisation. This will often result in having information in multiple versions in several locations, making searches labour intensive and time consuming. What is more, it is not uncommon for each department or even each person to order information differently, making retrieval inconsistent and difficult.

Using SharePoint Portal Server, Content and Code have developed one reliable and easy to manage information resource, which can maximise the accuracy of your information and reduce duplication of effort.


Search and Retrieval
The search functionality offered by SharePoint Portal Server enables users to quickly find information which is not easily accessible by navigation. Users will be directed to 'Best Bets' that are considered particularly relevant to their search. These are displayed at the top of the search results, making it easier for employees to find the information they need quickly.

Users can also sign-up to be notified about changes to specific documents, folders or even a competitor's website via RSS feeds and alerts.


Version Control
Version control enhances transparency and enables users to work collaboratively on the same document. SharePoint Portal Server allows users to check-out documents and prevents the overwriting of another's work. Each document is archived, making it possible to monitor changes and revisions.