The business benefits of a SharePoint Online migration
In today’s post, we will briefly recap what we’ve covered this series – you can catch up on the last post around SharePoint auditing here – while exploring key takeaways and the business benefits migrating to SharePoint Online can have on your business.
By now, hopefully you have a better idea of just how much SharePoint has changed (along with technology in general) over the last decade. The market-leading content creation and collaboration platform has shed its previous reputation for being difficult to use and has, in recent years, become a huge benefit for developers, IT pros, and users alike. The focus behind this series is based on the news that SharePoint 2007 will go ‘out of support’ in October of this year; meaning those still using this iteration need to prepare to upgrade. And if you’re going to upgrade, why not go all the way and get the very latest (and greatest) version?
Removing the cost of On-premises installations
If you have kept up with managing an On-premises SharePoint farm, you will know the cost of maintaining patches, repairing hardware, ensuring that the best security options have been enabled and that your existing customisations will still work post patching. This involves a lot of hidden costs (SharePoint developer and administrators time to name just two). With the move to SharePoint online a lot of these costs can be removed.
Instant access to the best
Upgrading from SharePoint 2007 to SharePoint Online means you get immediate access to an enhanced UI, better document collaboration and cutting-edge search and mobile access. And because of this change in how future updates will work, you will also benefit from rolling enhancements instead of waiting for fixed-date patches seen in SharePoint’s of the past. Going from a system you’ve used for the best part ten years is not an altogether simple endeavour, of course, despite the obvious benefits.
For your migration to go smoothly and ultimately be a success you need to prepare correctly. In simple terms, that means knowing where you’re going and how you’re going to get there. For SharePoint 2007, you should consider whether your move to SharePoint Online will be a move to hybrid, or if you’ll be basing your platform fully in the cloud.
As discussed in previous posts, you should conduct both a readiness assessment as well as a content audit. This will let you know in detail what areas you need to focus your migration preparation on for the smoothest transition possible.
Readiness assessment summary
Business Assessment – Think about the impact on the business before looking at the technical impact. This will have a big factor in determining the success of the migration
Volume of content – there’s a limit to the rate you can migrate so make sure you’re only moving the most important data.
Software boundaries and limits – be aware of your number of supported users, your file size, and your storage quotas.
Complexity of sites – customisations you’ve made in the years you’ve been using your 2007 iteration may not be compatible with SharePoint Online; you should prepare for alternatives.
Content audit summary
A SharePoint migration is a perfect time for some in-house cleaning. Take some time to review the content you use most and what you don’t need anymore. Have a look at three specific areas:
• Files audit
• Permissions audit
• Improving current features
Companies who’ve been there and done it
Air Canada moved to Office 365 so that employees could access, share and collaborate over content and work to make the flying experience for their customers even better. They use Office 365 to connect airports, their call centres, and employees with the most up to date information that is essential in aviation to maintain the best possible service. Their intranet is built on SharePoint Online and presents role-based information to employees, providing access to over 100 applications and solutions as well as large quantities of important content. The cutting-edge features of SharePoint Online allow for Air Canada employees to quickly search for important product, policy and procedure information. Their workflows have also improved significantly and, along with that, the overall efficiency of their business processes are flying…now that’s what we call working effectively in the cloud!
Virtusa, a worldwide IT consulting organisation, moved its SharePoint infrastructure into the cloud while at the same time joining up its remaining on-premises solutions to build a hybrid, single centre for information. As a result, employees have the ability to access corporate data regardless of where such content is stored, thus markedly improving service for their clients.
Migration Webinar: How to upgrade from SharePoint 2007 to Office 365
If you want a little more in our series on migrating your current SharePoint 2007 iteration to the latest Online version, fear not. While we might be finished with this series, you can see in even greater detail (complete with screenshots, etc.) the process of upgrading to SharePoint Online in our forthcoming webinar, How to upgrade from SharePoint 2007 to Office 365.
Contact Content and Code today to find out how we can provide specified feedback on your current IT solutions and what you need to give your employees the latest tools and solutions so they can work at their peak of productivity.
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About our guest author
Partner Solutions Engineer | Metalogix
Chris Thorpe is the partner solutions engineer at Metalogix, who are experts in providing specialist solutions for SharePoint migrations. With a plethora of experience in demonstrating solutions and training clients, mapping out a successful migration is Chris’s bread and butter.
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