Microsoft Ignite – Day 5: Latest and Greatest
My debut Ignite experience has been awesome! The scale of and breadth of what Microsoft is delivering is very exciting. The announcements in the security and compliance aspects of SharePoint and OneDrive are of high importance to Content and Code and our clients. Being first in the queue to experience and discuss these changes has been invaluable. Additionally, changes in Office 365 sharing experiences are more slightly tangible and have will have a positive effect on end user experiences.
Sensitivity Labels for SharePoint Sites
Let us start with the new announcements in the labelling features in the security and compliance centre. Sesha Mani presented a great session on Friday to a dedicated hardcore of sensitivity label fans and lifted the covers on some great new features.
Label polices are now far richer and incorporate elements to target Files, Sites, Groups and Teams.
For example, protection policies applied to SharePoint sites can enforce “View Only” status to a site labelled “Highly Confidential”. Site users are notified via a ribbon that the site is utilising a protection policy and the download and print activities are suspended on the site.
The sensitivity label column can now be exposed by the site admins in a library view. Moreover, this meta is now exposed in the audit logs.
Insights to the frequency of sensitivity labels is part of the SharePoint admin centre, aiding education and awareness decisions.
In Office 365 web version documents, sensitivity labels can be changed using the ribbon.
SharePoint site sensitivity labels can be targeted at a specific user group, to control access to sensitive SharePoint sites.
Sensitivity labels with protection for files
Finally, encrypted files get a first class citizen experience. IRM protected files are discoverable in Search and eDiscovery, additionally protected files can now be co-authored via web client versions.
Create rule-based policies based on Microsoft or customer sensitivity information types e.g. Credit Card numbers. Create your conditions and select where you wish to apply these rules.
The session was jam packed with further announcements and the new features Sesha and his team are working on. The release dates of all the features in the session are shown below.
External Sharing in One Drive and SharePoint
Sharing links through OneDrive and SharePoint are now an integrated experience through all web workloads.
Sharing integration in Outlook web
Outlook on the web now provide feedback to the sender on shared files within the email body. Can the receiver of this email access the shared file?
Action can be subsequently taken in the Outlook web application to ensure your receiver can view the shared file being sent in your email.
Outlook web now respects the sharing policies of the embedded content – Outlook web will also warn if the link being sent is unavailable to the recipient.
The same use cases outlined above for Outlook web are to be made available for Microsoft Teams by the end of the year.
Block Download – increased support in for different file types
Block download now works with file types outside of the regular Office files. Generally Available for PDF and others early 2020
SharePoint and OneDrive – Request files feature
The request files feature is an email driven workflow to request files from multiple partners. Guests receive an email requesting a submission of files to the folder. During the upload process, guests do not have visibility of other submitters content. Additionally, the requester is provided notifications when content is submitted.
Link to slide
This feature is generally available in PowerPoint web only, but will be available for the PowerPoint desktop application next year. This feature allows you to send links directly to a specific PowerPoint slide, link maintains integrity if slide is moved.
@Mentions Outlook web integration improvements
The mention experience email notifications now contain:
- the original comments thread
- the content the comment is targeting
- a capture box to reply to the comment from the Outlook web email
The experience is common in Excel, Word and PowerPoint web versions.
Expiring External Access
Another feature coming this year is that Admins can now select expiration dates for guest accounts, site admins can vouch for their guests and choose to extend their account expiration date.
Default links to “People with existing access”
This link type is now available to set as a default link type – helping users who may unintentionally share links with people who don’t have access.
“Anyone” link expiration days can now be set at the library level.
At the site level the “Anyone” expiration time can be stricter or more lenient than the org-wide policy – including no expiration at all.
As you can see the sessions were jam packed full of new and exciting features for us to road test internally and in turn match to our client’s requirements. For more information on the Office 365 Sharing Experience session, check out the link below.
Ensure your organisation is fully prepared for Office 365 chanages
Content and Code provide proactive curated intelligent updates on Office 365 Health, Messaging and Roadmap activities that will impact your users and services underpinned by Office 365. To find out more about this offering and to understand your options, book a call with a Content and Code Consultant.
Migration Consultant, Content and Code
A Senior Consultant specialising in SharePoint since 2011. Has a track record of implementing and migrating mission-critical and highly-available solutions that enable major international organisations to search, share and collaborate on critical information or to process transactions quickly and securely.
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