Knowing the business value of SharePoint 2016

A 2016 report by the Nielsen Norman Group – Intranet Design Awards – found that 9 out of the 10 best intranets are built on SharePoint. Highlighted in the big announcement on May 4th in San Francisco, Jeff Teper also shared with us that over 200,000 organisations worldwide are part of the SharePoint ecosystem. With user numbers increasing x2, and a +5x content growth in SharePoint online, the numbers behind SharePoint are pretty impressive.

SharePoint 2016 Upgrade

It’s was well known that the SharePoint 2016 upgrade would be a milestone in Microsoft’s mobile-first, cloud-first campaign, and a highly valuable solution for your business’s productivity and collaboration efforts. If you’ve been keeping up with the Content and Code blog, you’ll notice we’ve already covered many of the new features in SharePoint 2016; but in today’s post, we’ll evaluate what these new features can offer your business.

An ode to productivity

Move content from OneDrive to SharePoint

The ability to create and work on your documents and other content in your OneDrive for Business space and easily move that content to your SharePoint team sites may not sound revolutionary, but anyone who has ever tried to juggle files from the two areas in the past will understand why this feature is noteworthy. Previously, transferring a file meant duplicating it in SharePoint, an issue that can slow down or halt collaborative working on content: edits are missed, user’s conflicts arise, work takes place on an outdated version, or the wrong copy gets sent to a client, etc. There’s potential for confusion, which leads to frustration and ultimately takes a toll on productivity and even employee motivation. From a business value point of view, simplifying this will make a big difference.

A better UI

No matter the ultimate functionality of a tool or solution, if it’s difficult to get to grips with, your users are going to be hamstrung and the great benefits of the system become irrelevant. The SharePoint 2016 upgrade has a new site creation wizard complete with an increased quantity (and quality!) of templates. It’ll be much (much) easier to create dashboards and team collaboration sites, as well as publish content-heavy sites – using the authoring canvas that is currently part of Delve. Anyone with experience using Delve will know how functional and convenient an upgrade like this is will be. By managing the essential aspects of your SharePoint platform with more ease and speed, the sooner you can make use of the functionalities on offer.

Better functioning team sites

One of those functionalities is the new-and-improved team sites. The SharePoint 2016 upgrade will implement really simple social integration (i.e. from Yammer) and use straightforward Key Performance Indicators (KPIs) to improve communication and help your business objectives and targets stay on course. Of particular interest is the more developed ‘backstage’ aspect of team sites – enabling you to view in-depth information about each site: how many people are using the site, what they are using it for, what they are talking about, and so on.

As a site owner the value regrading time is invaluable; as you can cut out the middle step of navigating to a central report library and instead, immediately access site usage statistics. With the SharePoint 2016 upgrade, the updated backstage area is a bit like your car’s speedometer – a clear indicator of the performance going on ‘under the hood’ that’s available at a glance.

Mobile is the future. And the present

Following Microsoft’s cloud-first, mobile-first commitment, it would be strange if such a meaningful release like SharePoint 2016 wasn’t fully functional across mobile devices. Everything in SharePoint 2016 upgrade  is going to be scaled to fit perfectly for mobile. And all the great new features – full-fidelity access to company news and announcements, people, sites, content and apps – will be available on devices via a responsive browser experience, thanks to the wonders of HTML5 and CSS to put your Intranet in your pocket.

Mobile is the direction we are all moving and the world of enterprise is certainly no different. Microsoft has realised mobile is not only the future but the present as well. Along with the new OneDrive for Business app, the mobile SharePoint provides content-centric, collaborative spaces to let teams work together on-the-move for a more accessible, intelligent and personalised experience.

Productivity by numbers

Microsoft have instilled this new focus on collaboration and productivity to make workers day-to-day easier and, ultimately, improve how they work. Productivity is often linked to the success of a business, but it’s difficult to quantify. While it can be hard to measure productivity, a McKinsey&Company study on the impact social technologies can have on productivity can be used to calculate a real ROI in terms of money. Drawing from the statistics and findings from McKinsey acts as a good estimate for the money you could save.

A company of 500 employees – considering an average wage of £35,000 and a boost in productivity of 20-25% – would save over £5,000,000 on wages each year. A 25% increase in productivity is, admittedly, a best-case scenario; but even with just a 2.5% boost, a company could expect savings of nearly £512,000. These kind of savings cannot be understated.

End users are the bottom line

Making end users’ lives easier is the name of the game from a Microsoft point of view. With the release of SharePoint 2016 upgrade, it seems pretty clear the tech giant has been listening closely to the extensive user feedback throughout their various incremental releases. With a better looking UI and a more intelligent, powerful and user-friendly mobile infrastructure they have put that information to great use. Your business is likely to see high adoption rates, a clear increase in productivity and a high return on investment – something that cannot be valued enough in today’s business climate.

At Content and Code, we have the knowledge that can help you choose the right platforms for your business. As SharePoint experts we partner with our clients to offer the best advice on how your organisation can make the most of the SharePoint 2016 upgrade, whatever iteration you’re using. For more information, talk to us today.

Tim Wallis

Tim Wallis

CEO and Founder

Tim is the CEO of Content and Code and founded the company in 2001. As CEO of Content and Code, Tim focuses on corporate strategy, client and partner relationships, and has overall responsibility for driving the growth of the company. Tim founded Content and Code so he could help transform organisations to be more responsive, more competitive and engage their employees to better realise business goals.

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