How OneDrive for Business can revolutionise your company

by | May 12, 2016 | Blog, SharePoint, SharePoint 2016 | 0 comments

The much-anticipated release of SharePoint 2016 is finally here, and with it, further talk of Microsoft’s progression as a leader in enterprise collaboration and cloud-based infrastructure. OneDrive for Business—a vital component of the tech giant’s pledge for a better, more accessible and collaborative experience within their Office 365 and SharePoint world—has seen a big shift in power and function. Across the collaboration board, Microsoft have taken another giant leap and today we focus on OneDrive for Business features.

The latest OneDrive for Business features

Need to know how the latest OneDrive for Business features are better than ever, and why should that matter to you and your business? Today’s post has you covered.

The revolution will be synced and shared

We know that content is continually moving to the Cloud; but what does this mean for your business? It means that sync-and-share platforms are now playing an even greater role when it comes to getting ‘stuff done’.

Users want access to their data from wherever they are and whatever device they’re on. It’s what we’ve come used to in the consumer world, so it’s only natural we want the same in the enterprise world.

The latest release of OneDrive for Business is designed so that users can do as much work with their mobile phone – whilst on a train, en-route to a meeting, or at home – as they can in the office on their desktop. With a fully-functional sync and share experience across all their devices, users can selective sync the data they want, using the device they want. That means you can sync to your small mobile device to only the documents you need to work on – for the duration of that train journey, for example – and not your entire year’s photo collection that you’d rather keep on your home hard drive.

This is a real boost for your business productivity. Staying with our train example, imagine a member of your team is traveling to a regional office for a meeting but their train is delayed. Even worse, the Wi-Fi connection is bad-to-non-existent. Attempting to download SharePoint Intranet documents will be a major problem, and so their ability to make a meaningful contribution to the meeting will be compromised.

However, with OneDrive for Business, you can easily work on the essential documents you need, make changes and edits knowing that those changes will be synced and saved. You can be productive wherever you are, whatever the circumstances; your business production doesn’t suffer from the inevitable and unforeseeable barriers.

OneDrive for Business features

The revolution will be more powerful collaboration

What we are all after across enterprise is a faster, more inclusive way of doing things. Making it easier to collaborate and communicate with one another means we can be more efficient, and being more efficient is the name of the game. Part of this richer collaboration experience  is the update to the OneDrive for Business user interface, mirroring the consumer iteration to make the aesthetics and functions in the enterprise version just as easy to use, and therefore more likely to be adopted by your users.

Move and copy from your OneDrive for Business to your SharePoint libraries

This new OneDrive for Business feature makes it easier to share documents with one another and easier to move content between the two platforms without risk. Think of all the times you have had to copy and paste a document to move it; this creates duplicated content that can be mistaken for the latest version. Having to weed out old draft versions of content slows you down and adds potential frustration and confusion.

With these OneDrive for Business features, users will also benefit from:

  • Co-authoring documents—no more copying and pasting documents into emails where there can be mix-ups with copies and versions; you’ll have a ‘single version of the truth’. The document you edited on the road in the afternoon will be the same one your colleague sees at the end-of-play meeting.
  • Intelligent discovery of documents—recommended content finds you; know what colleagues you work with most, those who you’ve had meetings with, those you are emailing, etc. and this all makes finding content easier, because OneDrive predicts what is most relevant for you.
  • Transition to the modern workplace—with the ability to sync your more than just your SharePoint Online document libraries. You can now sync and access your shared drives or SharePoint On-Premises so you can effectively work content no matter where it is stored with OneDrive for Business.

The revolution will be available at the tap of an app

People are more familiar and comfortable with apps than ever – according to a recent study by Nielsen, 85% of the time we spend on our phones is spent in an app. The OneDrive for Business app follows that trend and makes the function of its app intuitive and as fully functioning as we have come to expect from our consumer apps.

OneDrive for Business features

What the users in your business will be able to take advantage of is:

  • Access to SharePoint Online document libraries, Office 365 Group files and SharePoint document libraries in On-Premises farms from a single app.

—This is a big deal for your business. An employee of yours can access SharePoint content no matter if it’s Online or On-Premises to offer simplicity; just as we’ve come to expect from our apps.

  • OneDrive Universal Windows Platform (UWP) application
  • Soon the OneDrive for Business app will a universal Windows app meaning that the same app will run on all Windows powered devices, so it will work on your Surface Hub, Windows 10 phone, tablets and desktop. So, you can seamlessly work from the meeting room, to the train on the way to the next meeting, and on your surface when you get home, etc. simplicity and familiarity with one universal app.

OneDrive for Business features

The myriad devices that a universal Windows app could run on.

The prevalence of BYODs in the workplace and the shift in culture to working anywhere at any time is in keeping with the focus Microsoft are putting into the OneDrive for Business app. It shows where they see the future for your business. Taking advantage now means you won’t risk falling behind.

The revolution will reinvent the document lifecycle

A major improvement of the OneDrive for Business features is for all those who deal with important content: OneDrive for Business’s rejig of the document lifecycle. There’s two aspects to this update which will be a revelation for the productivity of your organisation:

  1. Solving the document transfer issue

Creating a document in OneDrive for Business and moving to SharePoint has been historically difficult. After creating and working on a document in your personal OneDrive for Business, you would move it to a SharePoint team site for collaboration. What you had to do in the past was copy it from OneDrive and paste it to SharePoint, but that meant having two versions of the same document. The ability to have a simple workflow that allows a document transfer from OneDrive for Business to SharePoint eliminates the potential for mistakes like working on the wrong piece of content and really is an essential addition to your productivity armoury.

  1. Evolution of the conversation system

The rewiring here puts the focus squarely on the content. Before the new updates, created content followed the conversation surrounding it. Now, however, with the latest OneDrive for Business features, users can track the progress of documents with far more ease. The OneDrive for Business app puts documents at the centre. Comments and other notation from each conversation system—emails, Skype IM, Yammer, Word, etc.—are collectively displayed around the document, drawing them into a centralised location. This will be a revelation for collaboration and making sure nothing gets lost in transition.

The revolution will be the next level in productivity

The new SharePoint and all its impressive features shouldn’t mask how far OneDrive for Business features have evolved. With impressive new SharePoint integration, the combination of the two platforms will give your organisation an ever-greater capacity for collaboration and, consequently, optimal productivity.

At Content and Code, we partner with our clients to offer expert advice on how you and your company can make the most of the latest updates, both new and old, in OneDrive for Business features and SharePoint. For more information, contact us today.

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How OneDrive for Business can revolutionise your company

The much-anticipated release of SharePoint 2016 is finally here, and with it, further talk of Microsoft’s progression as a leader in enterprise collaboration and cloud-based infrastructure. OneDrive for Business—a vital component of the tech giant’s pledge for a better, more accessible and collaborative experience within their Office 365 and SharePoint world—has seen a big shift in power and function. Across the collaboration board, Microsoft have taken another giant leap and today we focus on OneDrive for Business features.

The latest OneDrive for Business features

Need to know how the latest OneDrive for Business features are better than ever, and why should that matter to you and your business? Today’s post has you covered.

The revolution will be synced and shared

We know that content is continually moving to the Cloud; but what does this mean for your business? It means that sync-and-share platforms are now playing an even greater role when it comes to getting ‘stuff done’.

Users want access to their data from wherever they are and whatever device they’re on. It’s what we’ve come used to in the consumer world, so it’s only natural we want the same in the enterprise world.

The latest release of OneDrive for Business is designed so that users can do as much work with their mobile phone – whilst on a train, en-route to a meeting, or at home – as they can in the office on their desktop. With a fully-functional sync and share experience across all their devices, users can selective sync the data they want, using the device they want. That means you can sync to your small mobile device to only the documents you need to work on – for the duration of that train journey, for example – and not your entire year’s photo collection that you’d rather keep on your home hard drive.

This is a real boost for your business productivity. Staying with our train example, imagine a member of your team is traveling to a regional office for a meeting but their train is delayed. Even worse, the Wi-Fi connection is bad-to-non-existent. Attempting to download SharePoint Intranet documents will be a major problem, and so their ability to make a meaningful contribution to the meeting will be compromised.

However, with OneDrive for Business, you can easily work on the essential documents you need, make changes and edits knowing that those changes will be synced and saved. You can be productive wherever you are, whatever the circumstances; your business production doesn’t suffer from the inevitable and unforeseeable barriers.

OneDrive for Business features

The revolution will be more powerful collaboration

What we are all after across enterprise is a faster, more inclusive way of doing things. Making it easier to collaborate and communicate with one another means we can be more efficient, and being more efficient is the name of the game. Part of this richer collaboration experience  is the update to the OneDrive for Business user interface, mirroring the consumer iteration to make the aesthetics and functions in the enterprise version just as easy to use, and therefore more likely to be adopted by your users.

Move and copy from your OneDrive for Business to your SharePoint libraries

This new OneDrive for Business feature makes it easier to share documents with one another and easier to move content between the two platforms without risk. Think of all the times you have had to copy and paste a document to move it; this creates duplicated content that can be mistaken for the latest version. Having to weed out old draft versions of content slows you down and adds potential frustration and confusion.

With these OneDrive for Business features, users will also benefit from:

  • Co-authoring documents—no more copying and pasting documents into emails where there can be mix-ups with copies and versions; you’ll have a ‘single version of the truth’. The document you edited on the road in the afternoon will be the same one your colleague sees at the end-of-play meeting.
  • Intelligent discovery of documents—recommended content finds you; know what colleagues you work with most, those who you’ve had meetings with, those you are emailing, etc. and this all makes finding content easier, because OneDrive predicts what is most relevant for you.
  • Transition to the modern workplace—with the ability to sync your more than just your SharePoint Online document libraries. You can now sync and access your shared drives or SharePoint On-Premises so you can effectively work content no matter where it is stored with OneDrive for Business.

The revolution will be available at the tap of an app

People are more familiar and comfortable with apps than ever – according to a recent study by Nielsen, 85% of the time we spend on our phones is spent in an app. The OneDrive for Business app follows that trend and makes the function of its app intuitive and as fully functioning as we have come to expect from our consumer apps.

OneDrive for Business features

What the users in your business will be able to take advantage of is:

  • Access to SharePoint Online document libraries, Office 365 Group files and SharePoint document libraries in On-Premises farms from a single app.

—This is a big deal for your business. An employee of yours can access SharePoint content no matter if it’s Online or On-Premises to offer simplicity; just as we’ve come to expect from our apps.

  • OneDrive Universal Windows Platform (UWP) application
  • Soon the OneDrive for Business app will a universal Windows app meaning that the same app will run on all Windows powered devices, so it will work on your Surface Hub, Windows 10 phone, tablets and desktop. So, you can seamlessly work from the meeting room, to the train on the way to the next meeting, and on your surface when you get home, etc. simplicity and familiarity with one universal app.
OneDrive for Business features

The myriad devices that a universal Windows app could run on.

The prevalence of BYODs in the workplace and the shift in culture to working anywhere at any time is in keeping with the focus Microsoft are putting into the OneDrive for Business app. It shows where they see the future for your business. Taking advantage now means you won’t risk falling behind.

The revolution will reinvent the document lifecycle

A major improvement of the OneDrive for Business features is for all those who deal with important content: OneDrive for Business’s rejig of the document lifecycle. There’s two aspects to this update which will be a revelation for the productivity of your organisation:

  1. Solving the document transfer issue

Creating a document in OneDrive for Business and moving to SharePoint has been historically difficult. After creating and working on a document in your personal OneDrive for Business, you would move it to a SharePoint team site for collaboration. What you had to do in the past was copy it from OneDrive and paste it to SharePoint, but that meant having two versions of the same document. The ability to have a simple workflow that allows a document transfer from OneDrive for Business to SharePoint eliminates the potential for mistakes like working on the wrong piece of content and really is an essential addition to your productivity armoury.

  1. Evolution of the conversation system

The rewiring here puts the focus squarely on the content. Before the new updates, created content followed the conversation surrounding it. Now, however, with the latest OneDrive for Business features, users can track the progress of documents with far more ease. The OneDrive for Business app puts documents at the centre. Comments and other notation from each conversation system—emails, Skype IM, Yammer, Word, etc.—are collectively displayed around the document, drawing them into a centralised location. This will be a revelation for collaboration and making sure nothing gets lost in transition.

The revolution will be the next level in productivity

The new SharePoint and all its impressive features shouldn’t mask how far OneDrive for Business features have evolved. With impressive new SharePoint integration, the combination of the two platforms will give your organisation an ever-greater capacity for collaboration and, consequently, optimal productivity.

At Content and Code, we partner with our clients to offer expert advice on how you and your company can make the most of the latest updates, both new and old, in OneDrive for Business features and SharePoint. For more information, contact us today.

Tim Wallis

Tim Wallis

CEO and Founder

Tim is the CEO of Content and Code and founded the company in 2001. As CEO of Content and Code, Tim focuses on corporate strategy, client and partner relationships, and has overall responsibility for driving the growth of the company. Tim founded Content and Code so he could help transform organisations to be more responsive, more competitive and engage their employees to better realise business goals.